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Privacy Policy

1. Introduction

1.1. This Privacy Policy describes how Nordic Contractors AS, registration number 10359185 (hereinafter referred to as “Nordic Contractors”), processes personal data in connection with its business activities (including customers and business partners, as well as real estate development), the use of its website, job applications, and other situations in which Nordic Contractors processes personal data.

1.2. The processing of personal data by Nordic Contractors is based on Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (the General Data Protection Regulation), also known as the “GDPR”. It is also governed by the Estonian Personal Data Protection Act and the applicable requirements relating to cookies and electronic communications. The processing of employees’ personal data may additionally be regulated by a separate notice or internal policy made available to employees.

1.3. The purpose of this Privacy Policy is to provide our customers, business partners (including their representatives), employees, and other individuals who visit the website or provide personal data to Nordic Contractors with clear and transparent information about how Nordic Contractors may process their personal data.

1.4. If you have any questions about how we process your personal data or if you wish to submit a request to exercise your rights in relation to the processing of your personal data, please contact us using the contact details provided in the “Contact” section below. Employees may also contact their direct supervisor or a member of the Human Resources team.

2. Important information regarding the personal data of customers and partners

2.1. We hereby inform you that we process the personal data of the contractual representatives of our business partners for the purpose of concluding and performing contracts with our business partners and, on the basis of our legitimate interest, for managing business relationships. We retain such data until the expiry of the applicable retention period for the concluded contracts.

The personal data of business partners’ representatives may include:

  • first name and surname;
  • email address;
  • telephone number;
  • employer/organisation and job title;
  • information relating to authorisation or the right of representation;
  • the content of contractual communications.

2.2. If you contact us regarding a real estate property in which you are interested, we may process your personal data for the purpose of preparing an offer, managing customer communications, and, where a property sale takes place, concluding and performing the relevant contract(s). In such cases, we will retain your personal data for one year following the initial contact.

If you enter into an agreement with us for the purchase of an apartment ownership, we will retain your personal data until the expiry of the statutory liability period applicable to the building.

The aforementioned personal data may include:

  • first name and surname;
  • email address;
  • personal identification code and/or date of birth;
  • telephone number;
  • residential address of a natural person or the registered address of a legal entity;
  • the property of interest;
  • information required for completing the transaction;
  • employer/organisation and job title.

2.3. Personal data provided to us by our business partners or customers may be shared with and processed by Nordic Contractors and by third parties that provide services to Nordic Contractors and act on its behalf, to the extent necessary for the performance of the contract concluded with the customer or business partner.

Where expressly required by applicable law, your personal data may also be disclosed to the competent authorities.

2.4. Nordic Contractors does not disclose, use, modify, or otherwise transmit personal data entrusted to Nordic Contractors in any manner other than for its intended purpose, unless such disclosure has been agreed with the customer or business partner or is required under applicable law.

We implement appropriate measures to protect personal data against accidental or unlawful destruction, accidental loss, alteration, unauthorised disclosure, or unauthorised access.

2.5. If you receive offers from Nordic Contractors without having provided us with your personal data or requested such information, please notify us by email at nordiccontractors@nordiccontractors.com.

3. Using the website

3.1. When you use the website, the following information may be collected and stored:

  • the Internet Protocol (IP) address of your computer or computer network;
  • the name and address of the internet service provider used by your computer or computer network;
  • the time of your visit (time, date, and year);
  • technical information about your device and web browser;
  • the pages you have viewed;
  • request logs;
  • data collected through cookies in accordance with Section 3.2.

IP addresses are not linked to personally identifiable information. Data is collected regarding which sections of the website are visited and how long visitors remain on those pages. This information is used to compile website usage statistics, which help us improve and further develop the website.

3.2. Nordic Contractors aims to make its website as user-friendly and secure as possible for its visitors. To achieve this, Nordic Contractors needs to understand which pages visitors use, which browsers they use, and how they navigate between different webpages.

To collect and analyse this information, Nordic Contractors uses Google Analytics. More detailed information about the data collected by Google Analytics and its analytical features can be found here.

3.3. If you do not wish your visit data to be used for such analysis, you may install the appropriate browser add-on, which is available here.

3.4. Cookies are pieces of information that a browser stores on a user’s device for the purpose of remembering the user’s personal preferences (such as the selected language, user ID, and similar settings).

Users may disable the use of cookies through their browser settings; however, doing so may reduce the functionality and ease of use of the website. The lifespan of cookies stored on a user’s device is short and is generally less than one month.

If you wish to disable or delete cookies, you can find instructions in your browser’s user guide. Data relating to users’ visits is anonymous, and access to such data is restricted to a limited number of Nordic Contractors employees.

3.5. The servers hosting the Nordic Contractors website store request log data, which is used solely for technical purposes to ensure the proper functioning of the website and, where necessary, to identify the cause or causes of any technical errors or malfunctions.

Access to this data is restricted to Nordic Contractors’ IT personnel and the technical staff of the website hosting service provider.

4. Job application or other user request

4.1. On the Nordic Contractors website, it is possible to submit additional inquiries by entering your personal data during the process. This data is used only as necessary to respond to the inquiry and is stored in accordance with the terms permitted by the user when entering the data.

4.2. When submitting an inquiry to Nordic Contractors, the personal data that may be processed includes:
• first and last name of the person;
• phone number;
• email address;
• the content of the inquiry and any related documents, if they contain personal data;
• personal identification code.

4.3. Nordic Contractors does not retain documents related to job applications for longer than one year from the date of the recruitment process.

5. Data subject rights

5.1. Nordic Contractors ensures the rights of the data subject arising from applicable law.

5.2. Each data subject has, among other things, the following rights:

• Right of access: the right to request at any time whether Nordic Contractors holds personal data about them and to receive information about what personal data Nordic Contractors processes concerning them. The data subject also has the right to receive information about the sources of personal data if the data was not collected directly from the data subject;

• Right to rectification: the right to request that Nordic Contractors correct or update their personal data if it is insufficient, incomplete, or incorrect;

• Right to object: the right to object to the processing of their personal data by Nordic Contractors;

• Right to erasure: the right to request the deletion of personal data, for example when the data is processed based on the data subject’s consent and the data subject has withdrawn that consent.

• Right to restriction of processing: the right to request that Nordic Contractors restrict the processing of personal data under applicable law, for example when Nordic Contractors no longer needs the personal data for the purposes of processing, or when the data subject has objected to the processing of personal data;

• Right to withdraw consent for data processing: if the processing of personal data is based on the data subject’s consent, the data subject has the right to withdraw that consent from Nordic Contractors at any time;

• Right to data portability: the right to receive from Nordic Contractors the personal data that the individual has provided to Nordic Contractors themselves, and which is processed based on the data subject’s consent or for the performance of a contract with the data subject, in written or commonly used electronic format, and, where technically feasible, to request that Nordic Contractors transmit that data to another data controller.

• Right to lodge a complaint: if a person believes that their rights have been violated in the processing of their personal data, they always have the right to file a claim or complaint with the Data Protection Inspectorate (Andmekaitse Inspektsioon) – Tatari 39, 10134 Tallinn, Estonia, info@aki.ee, www.aki.ee. If your permanent residence is in another EU Member State, you can find the contact details of the relevant authority here.

5.3. The rights of the data subject listed in this section regarding the processing of their personal data are not absolute rights. In certain cases, the rights of other data subjects or the legal obligations of Nordic Contractors may limit the rights of the data subject.

5.4. To exercise rights related to the processing of personal data or to submit requests regarding the processing of personal data, please contact us using the contact details provided in the “Contact” section below.

6. Personal data security

6.1. Nordic Contractors is committed to ensuring the security of personal data processing, with the aim of protecting personal data against accidental or unauthorized processing, disclosure, or destruction.

6.2. Taking into account the latest developments in science and technology and the costs of implementation, as well as the nature, scope, context, and purposes of personal data processing, and the varying likelihood and severity of risks to the rights and freedoms of data subjects arising from such processing, Nordic Contractors implements appropriate technical and organizational measures to ensure the security of personal data processing. Nordic Contractors applies reasonable organizational and technical security measures to protect personal data against accidental, unauthorized processing or disclosure. If Nordic Contractors uses service providers whose servers or support services are located outside the European Economic Area, data is transferred only on the basis of safeguards set out in Chapter V of the GDPR, including the use of the European Commission’s standard contractual clauses.

6.3. Access to personal data is restricted to individuals who need it in order to perform their job duties.

7. Contact

7.1. For any questions related to the processing of personal data or to submit requests regarding data processing, please contact Nordic Contractors by telephone, email, or post using the contact details provided below:

Nordic Contractors AS
Address: Liivalaia 13 Tallinn, 10118
Email address: nordiccontractors@nordiccontractors.com
Telephone: +372 627 2020

8. Privacy Policy Changes

Nordic Contractors may update this privacy policy from time to time to reflect changes in data processing practices, services, or legislation. Significant changes will be communicated in an appropriate manner, for example via the website. The current version is published on Nordic Contractors’ website.